Event & Non-Member Room Reservation Request Form

This form is for members who would like to host an event at the COG, or non-members who want to either host an event or rent one of our meeting rooms. We'd be happy to talk through the event first! Please contact info@tvcog.net to set up a time to discuss. 

Requests should be submitted at least 4 weeks in advance. If approved, we will provide a contract for signature. 

Standard Rates: 

- Community Room: $100/hour

- Board Room: $50/hour

- Kitchen: $50/hour

Discounts or alternate pricing plans may be available for members, and non-profits that are in alignment with our mission & vision. Contact info@tvcog.net for more information. 

Do you have an active TVCOG Membership?
Yes, but my event occurs outside my access hours.
Event Title
Organization Contact Person
Mailing Address
Zip Code
Primary Phone
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Event Date(s)
Event Start Time (including setup)
Event End Time (including cleanup)
Will alcohol be served at this event?
Yes (caterer must provide proof of permit before event date) 
In most cases, a Certificate of Insurance (COI) is required for events that are open to the public. Are you able to provide a COI?
No (we will discuss whether a COI is required for your event)
Room(s) to be used:
Community Room ($100/hr)
Boardroom ($50/hr)
Kitchen ($50/hr)
Other (specify below)
Anything else you'd like us to know about your event?

Once submitted, a staff member will review your request. If approved, you will be sent a Room Use Agreement for signature. After you have signed, we will send an invoice for the room rental fee, along with any additional building access instructions. 


2023 Hackathon Smart Cities 2IncubatorSupport 

What will you MAKE?

October 13-15, 2023

Applications are closed, but everyone is welcome to join us for a Sunday Night Social Night, October 15th, 3pm-7pm!
See what the teams developed, tour the COG, and talk to members about their projects.
Register for Social Night here 


Pay What You Can Program Graphic


Participants will be challenged to devise solutions to address some of the biggest issues facing urban areas. Teams will be required to build a physical prototype and develop a convincing pitch that will win over our panel of judges. 

To level the playing field, we will provide materials and experienced Maker Mentors, who will help teams build prototypes using our extensive array of equipment. Additionally, we will offer mentoring sessions on business essentials led by industry experts.


Anybody can have an idea for a new product or business, but few have access to the resources needed to make that idea come to life. Our Hackathon was designed to provide entrepreneurs an opportunity to practice their skills, as well as to connect with the support systems available at TVCOG and across the Capital Region. 

This competition will provide participants with the prototyping and fabrication power of a makerspace and the business expertise of industry mentors. At the end of the competition, all participants will have made industry connections and gained invaluable experience in prototyping, IP law and business planning.

Current (or future) startup companies are encouraged to participate. 



 Hackathon Sponsor Graphic Updated 8 16 23 Newsletter Size 544 x 350

  • The Challenge: Smart Cities
    • The Smart Cities theme will challenge  participants to create prototypes that meet the pressing needs of urban environments using modern technology.
    • From smarter water management, more efficient transportation networks, to more energy-efficient ways to power buildings, teams will be tasked with creating real-world solutions that  support more equitable and sustainable cities in the future. Challenges will be announced on day one of the event. They will be specific to the theme of Smart Cities and posed by our sponsors and industry mentors. 
  • The Challengers
    •  The competition is open to teams of 2-4 individuals, ages 18+. Teams must apply to participate. You do not need fabrication experience or experience with Smart Cities technology to participate!
    • Anyone is welcome to compete, but the grand prize is only available to current (or future) startup companies. All teams are eligible to win cash prizes, regardless of business association. Businesses are considered startups if they have been in operation for less than 5 years. 
  • The Registration Process 
    • Applications are per team and due by 8pm, September 25th. You can apply or view the application in its entirety here.
    • If your team is invited to participate, you will receive the official registration packet with additional details and paperwork. There will be a $100 registration fee per team, to be paid after your application is accepted. There is no application fee. Teams will be notified of application status by September 29.
    • Limited financial assistance is available to cover the $100 registration fee; please indicate if assistance is needed on the application form. This will in no way impact your application status; financial assistance will be approved if there are still sufficient funds at the time of the request.
    • Accepted teams must fill out the registration paperwork and submit the registration fee by October 3 in order to hold their spot.


  • Day 1: Brainstorm & Create
    • Challenges and judging criteria will be announced on Day 1, and teams will immediately get to work! All shops will be open and Maker Mentors will be on site to help with fabrication.
    • Meals provided: Light lunch, dinner.
  • Day 2: Mentor Madness
    • Teams will meet with industry mentors who will help guide them as they create their pitches for the judging panel. All shops will be open and Maker Mentors will be available.
    • Meals provided: Breakfast, light lunch, dinner.
  • Day 3: Pitching & Judging
    • Teams will present their pitch and prototype to the judging panel and other participants. Winners will be selected.  
    • Meals provided: Breakfast, light lunch.

The event itself starts at noon on Friday, October 13 and ends at 4pm on Sunday, October 15. Check-in begins at 10:30am on Friday morning; there is no check-out process required on Sunday. TVCOG will be closed to all participants from midnight to 6 am on October 14 & 15. Participants are not allowed to sleep in the facility, and are encouraged to take this time to go off-site and rest.

TVCOG will be hosting a series of classes and events leading up to the Hackathon to help you meet other aspiring innovators and prepare for the competition. These classes are open to the public. You do not need to participate in the Hackathon to take the class! You can view them here.

You don't need to compete to participate. There are many ways to get involved! 

  • Be a volunteer. TVCOG relies on our experienced team of volunteers to bring this event to life. Volunteer positions include Maker Mentors and welcoming guests at the front desk. 
  • Be a sponsor. We still have sponsorship slots open at several different levels, starting as low as $300. You can sponsor a meal, provide supplies, provide mentoring services as an in-kind sponsorship and more! Benefits vary by level. Learn more!

Email This email address is being protected from spambots. You need JavaScript enabled to view it. for more information. 

Hackathon Sponsor Graphic Updated 8 16 23 Newsletter Size 544 x 350

The Team at TVCOG

Tech Valley Center of Gravity employs a small staff that handles management and administration, but relies on a larger team of volunteers and contractors to make the space work as a whole. Below are leadership team opportunities with active openings; it is a mix of volunteer and contract instructor positions. There are no TVCOG staff positions open at the moment.

To contact staff with any questions, please send an email toThis email address is being protected from spambots. You need JavaScript enabled to view it. 


The leadership team at TVCOG is largely composed of volunteers. We are always looking for members to join our volunteer team, and encourage everyone to reach out to staff to learn more about other volunteer opportunities that are not listed here. Listed below are only high-priority positions we are actively seeking to fill.

Volunteer Leadership Position Opening- Welding Shop Zone Coordinator

TVCOG is looking to add an experienced Welder to our volunteer team. 

The Zone Coordinator is the ambassador of their zone, making it as welcoming as possible for new and experienced makers alike. They are the first point of contact for any questions or concerns, and will introduce members to each other to build relationships and encourage knowledge sharing. They are an active user of the zone, and are able to identify opportunities for improvement. They are the champion for safe and proper equipment use. Zone Coordinators report to the Operations Director. 

Zone Coordinators may request to receive a membership discount. The discount may vary based on how much time the position requires, but will typically be equal to the number of hours typically volunteered per month multiplied by TVCOG’s current volunteer discount rate per hour. Typical Time Commitment: Approximately 8 hours a month. Zone Coordinator positions require significant experience in their respective Zone, but training is often available for those willing to shadow current Coordinators as coordinators-in-training.

Contact This email address is being protected from spambots. You need JavaScript enabled to view it. to learn more. 

Volunteer Leadership Position Opening- TVCOG Board Member

Board members are the fiduciaries who steer the Tech Valley Center of Gravity towards a sustainable future by adopting sound, ethical, and legal governance and financial management policies. TVCOG requires that we have between 9 and 15 board members. Terms are two years in length, and Board members may serve up to 6 years consecutively. Elections are conducted each summer. Any member of TVCOG in good standing, aside from Associate members, including an incumbent Board Member is eligible to run for the Board.

This is the 2023 Election Schedule:

  • June 30: Intent to Stand forms due to This email address is being protected from spambots. You need JavaScript enabled to view it.. Due by 5pm. Forms available by request.
  • July 9: Nominations committee completes compiling slate of potential board members.
  • July 11: TVCOG Board Chair & Staff host an in-person general membership meeting to present the director slate of nominees to membership at 6:30pm. Additional nominations can be presented on the floor at this meeting. Slate is posted online the following day.
  • August 8: Electronic voting opens. Ballots sent via email to all members in good standing, excluding associate members.
  • August 15: Online voting closes. Voting completed at an in-person General Membership meeting and election results announced.

Prospective board members are asked to review the official Board Member job description and TVCOG's bylaws to see if they are a good fit for the position.

Learn more about what it means to volunteer as a Board Member in the following letter from current Board President Courtney Moore:

Click Here for PDF Version

A Letter from TVCOG Board President Courtney Moore

Contract Job Opening- Youth Education Team Member

TVCOG is looking to add experienced instructors to our education team to work with children ages 4-18; we are particularly interested in teachers in STEM fields who have an interest in K-12 programming. Education team positions are periodic hourly contract positions. Hours are flexible, and the majority of our programs take place outside of regular school hours. Background checks are required.

Please fill out this registration form if you are interested! We will schedule a time to discuss more about our organization and our instructor recruitment process.  

There are no TVCOG staff positions open at the moment.